Volunteer
Volunteer Duties: What you can do to help!
Competition and football season:
This is the busiest part of the year; it's a wonderful time to get involved, as there are many moving parts. Because the football team is nice enough to provide entertainment before and after the band's halftime performance, it is important that we do a good job of ensuring everything runs smoothly for everybody!
For any event, a schedule and timeline will be provided to students and sent to parents. Please plan to show up when the schedule states that students will be getting into uniform or loading the trucks or buses, depending on your selected volunteer spot. If all volunteer spots are full, and you would still like to help, you are more than welcome to come anyway; we will never turn away a parent who wants to be a part of everything.
Home Games-
Before the game:
Booster Volunteers assist the students with getting into uniform, fill the coolers with water and ice, assist students in moving props and equipment up to the field, and stage it all for the halftime show. Parent volunteers also set up and run the program table where we sell the football programs and other merchandise. Chaperones will also march up to the field with the band, help block traffic, and assist with crowd control while the band walks into the bleachers.
During the game:
Chaperones are needed in the stands to hand out water bottles to students, ensure non-band-member students stay out of the band section, especially during halftime and third period when the band is not in the stands, and help protect students' instruments while they are unattended.
Props and equipment: parent volunteers help the student get props onto the field, set up the pit and drum major podiums, and take them off the field after the show.
After the game:
Parent volunteers ensure the bands' equipment and props are returned to the band room and that nothing is left in the stands. They help students take off their uniforms and ensure they are hung properly and put away in the closet.
Competitions and Away games-
In addition to what we do for home games:
Chaperones ride the bus to and from the Comp/game, ensuring proper student conduct and that no trash or instruments are left on the bus.
Parent volunteers drive and load the trucks with all of the equipment, large instruments, and props to and from the comp/game, or pull the band trailer with the larger instruments, if the trucks are not being used. Once back at the school, they unload the trucks into the band's garage and band room.
Trucks
We will need parent volunteers who are able to pick up the trucks on Friday afternoon between 3:30 pm and 5 pm. Then, return the trucks no later than Sunday afternoon. YOU DO NOT NEED A CDL TO DRIVE THE TRUCKS.
HOW ELSE CAN I GET INVOLED AND HELP THE BAND
More Ways to Get Involved!
Looking for additional ways to support our band program? There are several meaningful opportunities to make a real impact:
Leadership Opportunities:
- Learn About Becoming an Officer – Help guide the direction of our booster club
- Committee Chairperson– Lead a specific initiative that matches your interests and skills
- Join a Committee – Contribute your time and talents alongside other dedicated parents
Every role plays a vital part in creating an amazing experience for our students. Whether you have a lot of time or just a little, there's a place for you!
Questions? Or would you like to hold a committee chair position? Reach out to any of our booster officers – we're here to help you find the perfect fit for your schedule and interests.
Your involvement makes a difference!
Fundraising Committee
Chairperson: This essential committee is currently seeking a dedicated volunteer to assist the Executive Committee
**What You'll Do**:
- Help brainstorm and plan creative fundraising ideas that support our band program
- Assist with organizing and executing fundraising events throughout the year
- Coordinate volunteer support for fundraising activities
- Track fundraising progress and help communicate results to our membership
- Research potential sponsorship opportunities and community partnerships
**Skills That Help** (but aren't required!):
- Enthusiasm for supporting our band students
- Organizational abilities and follow-through
- Comfort with basic communication (email, text, or phone)
- Creative thinking and problem-solving
- Experience with event planning is a plus, but we'll teach you what you need to know
**Why Join This Committee**:
Your efforts directly fund equipment, travel, and opportunities that make our program exceptional. You'll work alongside other passionate band families and see the immediate impact of your contributions on our students' experiences.
**Perfect For**: Parents who want to make a significant impact but need flexible involvement that works around their schedule
Uniform committee
CHAIRPERSON- This essential committee is currently seeking a dedicated volunteer to lead our uniform program.
The Uniform Committee ensures our band members look sharp and professional at every performance. This hands-on team manages both our marching uniforms and travel uniforms throughout the season.
**Primary Responsibilities:**
- Coordinate uniform distribution and collection
- Manage sizing and fittings for all band members
- Oversee cleaning, maintenance, and repairs
- Handle alterations as needed
- Maintain inventory and storage organization
- Ensure uniforms are performance-ready for every event
**Time Commitment:**
Most active during marching season (July band camp through November), with occasional duties throughout the year for concert season and special performances.
**Skills That Help:**
- Strong organizational abilities
- Sewing and alteration experience
- Ironing and garment care knowledge
- Attention to detail
- Ability to work with students on proper uniform wear
**Why This Role Matters:**
Our students' uniforms are their professional presentation to the community. This committee ensures every band member feels confident and looks their best representing Smyrna High School.
**Interested in leading or joining this committee?** Contact us at Shsbandboosterspres@gmail.com - we'd love to have you on the team!
